After following these steps, the working student's income is saved in project b. and will be included in the next payroll run.
❗️Prerequisite
The working student must already exist as an employee in project b. If not, create them first.
Upload the working student's current enrolment certificate (Immatrikulationsbescheinigung) under Documents before entering the salary.
1. Open the employee
Click People in the navigation. Find the working student in the list and click their name.
2. Add income
In the employee's profile, click Payment, then click + Add income.
3. Enter the details
Fill in the fields as follows:
Type - select Base Wage
Starting date - enter the first day from which the pay applies
Rate per hour (€) - enter the agreed hourly rate
Monthly hours - enter the contractually agreed monthly hours
Then save the details by clicking Save.
What happens depending on the start date
The form shows a notice based on the date you enter:
Start date in the current month - the payment is included in the next payroll run.
Start date in the past - earlier payroll runs may need to be corrected. The current month's payment is also adjusted.
Start date in the future - the entry is created and marked as Planned. It becomes active from the selected date onward.
4. Adjust hours monthly (if needed)
If the working student's hours vary from month to month, update the Monthly hours value at the start of each new month.
In the Payment tab, click the edit icon next to the Base Wage entry and select Change Base Wage.
Enter the new hours. The system will ask from when the change should apply - select from the 1st of the current month or set a different date.
Then click Save.
💡All changes are sent to your payroll service immediately and will be included in the next payroll run.