In this article, you'll learn how to set up, change, or end an employee's income in the Payments tab. You'll learn how to adjust hourly rates or monthly salaries, reduce hours, and add bonuses or commissions. You'll also find out what to keep in mind when making retroactive changes.
Overview: The "Payments" tab
You'll find all payment data in the employee profile under the Payments tab. The tab is divided into four sections:
Salaries and wages - regular income (base salary, base wage, night hours, night surcharge for public holidays
Bonuses and commissions - regular performance-based payments and more general, sometimes irregular payments
Benefits in kind - purpose-specific benefits that provide a monetary advantage (for example, company car, job ticket, or meal allowance)
Net additions/deductions - reimbursements, net deductions, and net additions that directly affect net income
At the top of the tab, you'll see the total gross amount for the current month as a summary overview.
Salaries and wages
Add income
1. Open the form
In the Salaries and wages section, click Add income.
2. Select income type
In the Type field, select the appropriate income type:
Base salary - fixed monthly salary
Base wage - hourly wage with monthly hours
Night hours - surcharge for night work
Night surcharge public holiday - surcharge for work on public holidays
Different input fields appear depending on the selected type.
3. Enter details
Fill in the fields shown:
For base wage: enter the hourly rate (€) and the hours per month. The monthly gross total is calculated automatically.
For base salary: enter the monthly amount (€).
For night hours and night surcharge public holiday: enter the start date and amount (€).
4. Set start date
In the Start date field, select the date from which the income should apply. The start date determines from which month the payment will be included in payroll.
5. Save
Click Save. The new income appears in the Salaries and wages section with the status Active.
Change existing income
Typical changes include, for example, a salary increase, an adjustment to the hourly rate, or a reduction in monthly hours (such as switching from full-time to part-time).
1. Open the edit menu
Click the pencil icon to the right of the income you want to change. Two options appear:
Change base wage (or Change base salary) - opens the edit form
End base wage (or End base salary) - ends the income
Select Change base wage.
2. Adjust values
Change the desired fields, for example:
Hourly rate (€) - for a wage increase or decrease
Hours per month - for a change in working hours, for example from 80 to 70 hours
3. Set the effective date
Below the input fields, you'll see the option to set the effective date of the change:
1st of the current month - the change applies from the beginning of the current month
From a different date - you choose a custom start date
Note: if you select a date in the past, earlier payroll runs may need to be corrected. The current base income is updated immediately.
4. Save
Click Save to apply the change. The updated income and the new total gross amount are displayed immediately in the Payments tab.
End income
If an income type no longer applies - for example because an employee no longer works night hours - you can end the income instead of deleting it.
Click the pencil icon next to the relevant income.
Select End base wage (or the corresponding income type).
Confirm the termination.
The income will no longer be included in payroll from the selected date.