In this article, you'll learn how to record your working hours in project b. on a computer. You'll find out what the monthly process looks like, which notifications you'll receive from the system, and how to submit individual days or your entire timesheet to your HR admin or manager.
The feature at a glance
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Prerequisites
Your personal employee portal in project b. is active.
Your HR admin has activated time tracking for you. You can tell because you received an activation email. The Time Tracking menu also appears on the left in the navigation bar.
The monthly process
Whether you log your working hours daily or all at once at the end of the month is decided by your company. project b. supports both approaches.
The process is always the same:
Enter working hours: You enter working hours for your working days, either daily or by the end of the month at the latest.
Submit working hours: You submit individual days or your entire timesheet to your HR admin or manager.
Get working hours confirmed: Your HR admin or manager confirms the working hours.
Once confirmed, no further changes are possible.
As long as a day has only been submitted, you can still edit it. Only confirmation locks the entry.
If anything is unclear, your HR admin or manager will contact you directly to ask for corrections. Alternatively, your admin can adjust the working hours themselves.
Understanding system notifications
project b. sends you reminders and confirmations about your working hours by email.
You can't log working hours for the future. That's why you can think of the email notification before the end of the calendar month as a reminder to check that your existing data is complete.
Reminder: Month-end approaching
This email reminds you that you should submit your timesheet soon. Make sure to enter all working hours beforehand.
3 working days before the end of the month
On the last calendar day of the month
Reminder: Timesheet overdue
This email reminds you that you haven't yet submitted your timesheet, even though the calendar month has ended.
1 working day into the following month (for example, June 1 for May 2026)
Confirmation: Individual working hours confirmed
This email lets you know that your HR admin or manager has confirmed working hours for at least one day.
Sent at most once per day, only if confirmations occurred that day
Confirmation: Timesheet confirmed
This email lets you know that your entire timesheet has been confirmed.
Sent every time a timesheet is confirmed
Entering working hours on your computer
First, log in to your employee portal. In the main menu on the left, find Time Tracking. Click on it. The timesheet for the current calendar month opens.
Layout of the timesheet
At the top, you'll see four key figures for the selected calendar month:
Monthly overview (Recorded / Expected hours):
A comparison of your expected hours with the hours actually logged, for the entire calendar month. Expected hours are calculated from your contractual weekly working time, applied to the calendar month. Working days that fall on public holidays aren't included in this calculation.
Absences:
The number of contractual working hours in the month that fall on absences. For simplicity, half-day absences are calculated as half of the expected working time.
Current month balance as of […]:
Your working time account (overtime account) for the current calendar month up to the current calendar day. This means the running month doesn't use the full month for this calculation.
Total working time balance:
Your complete working time balance since time tracking was introduced. This includes the monthly balance of all past months, up to the current calendar day.
Below this, you'll find the table with all calendar days of the month. Each day shows status, date, working time, breaks, and notes.
Switching between timesheets for different months
Use the arrow buttons at the top right to switch between calendar months. The earliest available month is the month your contract started.
Entering a working day
Click on the Start or End input field in the relevant row.
Enter the start time and end time.
Enter any breaks, if applicable.
Leave the field. Your entries are saved automatically.
A time block always consists of a start time and an end time. If one of these values is missing, validation fails and the day remains incomplete. You can recognize this by a red icon in the Status column.
You can recognize saved entries by the gray disk icon in the Status column.
Automatic saving doesn't mean the times have already been sent to your admin. You still need to submit them separately.
Editing working hours
As long as a working day hasn't been confirmed, you can adjust any value. This applies to both saved and submitted working hours.
To edit working hours:
Click on the input field and change the value. After you leave the field, the system saves the change automatically.
To delete a working time entry, remove the values from the row.
An edit can't be undone. If you want to restore an earlier state, enter the original values again.
Submitting working hours
By submitting, you release your working hours to your HR admin or manager for confirmation. You can still edit submitted working hours until they're confirmed.
Even after submitting working hours for individual working days, you can continue to edit them.
Submitting a single day
Hover your mouse over the row for the working day.
The Submit button appears on the right.
Click Submit. The status changes to submitted (yellow clock icon).
Submitting and closing out the whole month
Once you've entered all your working hours, you close out the month as a whole and submit the entire timesheet.
Click Close and submit month at the top right.
A small window with additional information appears.
If you haven't filled in some working days, you'll be notified and can complete them.
You'll be notified that you're submitting the entire month. You won't be able to edit your entries afterward.
If everything is correct, you can confirm the submission.
You can submit the calendar month even if you haven't filled in every working day. After submitting the entire month, no further changes are possible.
Once submitted, your admin will review the data. If corrections are needed, your admin will contact you or adjust the times directly themselves.
Status display for individual days
The Status column shows you what state a calendar day is in. Each calendar day can have one of four states.
Empty field (no working hours logged)
No working hours are on record. If you worked that day, you still need to log the hours.
Gray disk icon
Working hours are on record. The working day was saved as a draft only and hasn't yet been shared with your admin.
Yellow clock icon
Working hours are on record. The working day has already been shared with your admin. It's also possible your admin entered the times directly themselves, in which case they're shared with you right away.
Your admin is informed about individually submitted working hours in a daily summary email.
Green clock icon
Working hours are on record. The working day has already been confirmed by your admin. It's also possible your admin entered the times directly themselves and then confirmed them.
After your admin confirms individual working days, you're informed in a daily summary email, sent only if a confirmation occurred.
How to recognize different types of days
Regular working days
The input fields show Start and End in blue text.
Public holidays
Both statutory public holidays and calendar days designated as non-working by your company are shown with a purple background. The input fields show a "–".
The Notes column shows the name of the holiday, for example "Rosenmontag."
If you worked on a public holiday, you can click to log working hours.
Weekends
Weekends are shown with a gray background. The input fields show a "–", unless the day is designated as a contractual working day.
If you work on a weekend, you can click to log working hours.
Recognizing absences
Absences are shown to the right of the date with a colored icon:
Green indicates a confirmed absence. The hours are automatically considered confirmed. For full-day absences, you can't log working hours.
Yellow indicates an absence request that hasn't been confirmed yet. You can still log working hours until your admin confirms the absence.
For half-day absences, you can generally log working hours for the other half of the day. Entry isn't blocked.
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